Polite and legal

Got a letter from one of our service contractors today. I thought it was very well executed. Well, he could have supplied an email address to forward files to. Still, very nice.

Dear XXX;

YYY is your authorized service company for XXX products for West Central Florida. We are trying to get our website up and running, and we are requesting permission to include logos for any of the brands your company asks us to service. In addition to these logos, we also would like permission to include some images of equipment from either your web site or from your catalogs. Since we do not sell any product lines, we will be using these images as general background images and no reference or statements will be made to the actual products.

I have included a copy of the preliminary web page in which your logos will appear. The final page will be substantially similar to the copy provided.

…For your convenience, I have included a letter that can be copied onto your company letterhead as well as a self addressed stamped envelope for your reply.

Thank you for your effort in this matter. Sincerely,